The Brookings Institution

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Development Coordinator

Development Coordinator

Economic Studies
Job Function 
Posted Date 
Job ID 
Commensurate with experience

More information about this job


The Development Coordinator supports the Deputy Director of Economic Studies and the broader Economic Studies (ES) team in meeting the program’s fundraising goals. The Coordinator helps to organize solicitations, manages the program’s development-related events and scholar briefings, monitors donor and prospect activity, assists with stewardship activities, and is responsible for data entry and information tracking. The Development Coordinator will liaise with several colleagues throughout Brookings, including the research programs and Brookings’ central development, communications, and finance offices.


 Coordination of Donor and Prospect Activity (40%)

  • Working with the Deputy Director and Senior Development Officer, creates, updates, and coordinates prospect pipelines, donor activity trackers and solicitation schedules and provides frequent activity reports;
  • Sends emails, letters and makes phone calls to set-up cultivation and solicitation meetings;
  • Works closely with the Deputy Director to plan and execute on and offsite meetings and events, including collecting materials and enclosures, and coordinating with participants, and providing travel and other logistical support to ES and Brookings leadership;
  • Writes briefings and compiles prospect research profiles, liaising with the central development research team as appropriate;
  • Ensures that all members of the solicitation team have sufficient background and appropriate materials in advance of each meeting and notes and tracks appropriate follow up actions.

 Donor Stewardship and Events (35%)

  • Implements and monitors donor stewardship plans, including stewarding affinity group members;
  • Monitors and manages meeting requests from donors and prospects;
  • Through general reading, research, and attendance at events, keeps up to date with ES research and donor interests. Notifies donors of appropriate events and activities.
  • Creates and updates emails, drafts letters, and compiles informational packets with appropriate attachments and appendices;
  • Reviews and accurately updates donor files, including recent correspondence, meetings, and Brookings participation;
  • Produces and mails letters and enclosures, paying close attention to accuracy, quality and timing;
  • Tracks and sends pledge reminders and invoices to donors;
  • Answers donor inquiries as needed and appropriate.
  • Coordinates ES development-related events (such as Economic Studies Council and Financial Regulatory Group events and conference calls), including room reservation, catering, monitoring invitation lists, and managing other logistics;
  • Pulls and reviews invitation lists, creates event packets, and contributes to event briefing memos and donor profiles;
  • Serves as a liaison between ES, communications and central development regarding public events; alerts appropriate parties of donors and prospects who plan to attend events and makes certain that they receive proper attention;
  • Assists with event follow-up, which can include drafting letters, sending materials and updating records;

 Administrative Support (25%)

  • Proactively manages the calendar of the Deputy Director and provides other administrative support, such as handling travel reimbursements and preparing detailed travel itineraries;
  • Prepares Deputy Director for internal meetings and prepares reports on activities;
  • Supports Deputy Director by applying knowledge of and supplying information on donors and prospects;
  • Enters accurate and appropriate information into the Raiser’s Edge database in a consistent and timely manner;
  • Provides a variety of donor activity and financial reports to the Deputy Director, working with Brookings’s central development office as warranted;
  • In coordination with the Senior Development Officer , makes recommendations for the improved use of Raiser’s Edge to ensure accuracy and to avoid redundancy.
  • Verifies contacts’ names, titles, addresses and phone numbers, and updates information in database and other files;
  • Assists the Deputy Director and Senior Development Officer in tracking solicitation activity, and tracks and records metrics for the ES development team.
  • Assists with public and private events as needed.


Education/Experience Requirements:  


Required: Bachelor’s degree; Minimum of three years of professional and/or related experience; Excellent communication, database and spreadsheet skills, including the ability to enter and manipulate data. Preferred: Interest in public policy and economics; familiarity with fundraising in a non-profit environment; experience planning high-level meetings and coordinating event logistics


Knowledge/Skills Requirements:  


Excellent interpersonal, organizational, administrative, and communication skills required. Must be attentive to detail, proactive, discreet and dependable. Must be able to exercise good judgment, take initiative, function independently and work in close cooperation with others. Must be able to coordinate a variety of tasks simultaneously in a fast-paced environment, meet deadlines and consistently follow up on details. Must be a positive team player and demonstrate professional demeanor and attire, and communicate in a clear and polite manner in person and on the phone. Knowledge of Microsoft Office and the capacity to quickly learn other types of software, including Raiser’s Edge is required. Excellent grammar, spelling, proofreading, and editing skills, and the ability to research information and compile it into a concise briefing.


Additional Information:


Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.


Successful completion of a background investigation is required for employment at Brookings.


Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.