Director of Finance

2 weeks ago
Program
Economic Studies
Job Function
Accounting/Finance
Job ID
2017-1584
Salary
Commensurate

Overview

The Director of Finance is responsible for the management, oversight, and strategic analysis of the Economic Studies program (ES) budget and finances; implements and coordinates all lines of business with specific focus on budgets and grants; provides supervision, leadership, and guidance to all financial management staff within ES; continually assess areas for improved efficiency throughout the program; work under the organizational direction of the VP & Director of Economic Studies (VP) and the functional direction of the Vice President and CFO (CFO), and in conjunction with the Deputy Director for Economic Studies (DD).

Responsibilities

Budget and Financial Management (60%)

  • Manage and monitor the overall program budget, including core program, centers, initiatives, and projects; provide accurate and timely information to the VP, in order to help achieve the goal of balancing the FY budget
  • Identify and evaluate inefficiencies and work with the VP and Deputy Director to implement appropriate plans.
  • Provide effective strategic analysis to the VP of all centers, initiatives, and projects in the program – as well as new work under consideration – evaluating financial risks and identifying opportunities for financial improvement or growth.
  • Evaluate and analyze actual performance and progress against forecast, budgets, strategic plans and initiatives to ensure the departmental goals and commitments are achieved.
  • Collaborate closely with the Office of the CFO to ensure timely and accurate analysis and sharing of information on ES budgets, actual results and key performance indicators.
  • Provide guidance and supervision on budget and finance to all financial management staff within the program, ensuring cooperation on reporting and other requirements.
  • Supervise the work of Financial Managers and each of their portfolios as assigned; with input from scholars and functional contacts, conduct annual performance review of Financial Managers and provide recommendations for professional development and training, as appropriate.
  • Direct the resolution of payment, accounting and reporting issues that arise.
  • Prepare and oversee preparation of program budget materials and financial analyses required or requested by the VP, DD, or Institutional management; ensure that all internal program budget and financial deadlines and requirements are met.
  • Work with VP, DD, and relevant program personnel to help identify short, medium and long-term funding needs; provide budget input into program development plans.
  • Forecast obligations, expenditures, revenues and balances for program; keep ES management aware of potential problem areas or opportunities.
  • Work with ES management personnel, scholars, and Financial Managers to compare and analyze forecasted budgets, actual costs, and revenue to monitor and track burn rates, spending patterns, and funding balances for program.
  • For assigned portfolio, develop, prepare, and monitor budgets; forecast obligations, expenditures, revenues and balances; monitor and oversee all project charges and expenditures on a monthly basis; review, submit and oversee correction of inaccuracies.
  • Review and approve financial reports produced by Grants Administration, Accounting Department and Financial Managers.
  • Authorize and monitor program expenditures and purchases.
  • Oversee and monitor accuracy of budgeted labor hours for program and approve timesheets of assigned personnel.
  • Serve as principal liaison for ES with Accounting, Grants office, and the Office of Planning and Analysis, and attend DB/DF Council and other task forces on behalf of ES.
  • Develop other analytical materials as requested.
  • Make sure that electronic budget records are well-organized and accessible to program leadership.

Grant Management (30%)

  • Oversee and manage revenue allocation and funding distribution for program and individual projects under portfolio, and compliance to grant terms.
  • Coordinate with scholars and program development director to ensure that grant proposals are funded to the maximum extent possible, and that the development director is made aware of any potential funding gaps in grant proposals.
  • Prepare and review budgets for funding proposals; work as needed with budget staff in other programs.
  • Monitor rates of grant spending on monthly basis, including labor charges and non-labor expenses.
  • Working with ES development staff, oversee that financial managers monitor and communicate to scholars and relevant staff the reporting deadlines and any other post-award commitments; determine reprogramming requirements and extension requests.
  • Oversee revenue recognition and compliance with grant terms.
  • Request, approve and distribute financial reports from Accounting to funders.

Procurement and Contract Management (10%)

  • Draft, review, and pre-approve contractual agreements, including subcontracts and MOUs; track and monitor contractual obligations and compliance; process and monitor contractual payments.
  • For assigned portfolio, process and approve credit card transactions, purchase orders, invoice reimbursements, TERs, and other financial transactions.
  • For purchases above Financial Manager signature authority, manage, review and approve credit card transactions, purchase orders, invoice reimbursements, TERs, and other financial transactions.
  • Approve large program expenditures and purchases to appropriate signature level; oversee ES P-card program; make recommendations on staff signature approval authority.

Qualifications

Education/Experience Requirements:

Bachelor’s degree with a minimum of eight years of experience in business administration, public policy administration, budgetary and grant management and related fields required. A background in a research or academic or nonprofit setting is strongly preferred. MBA preferred.

 

Knowledge/Skills Requirements:

Demonstrated financial management, budgeting, strategic analysis, and accounting experience and skill, including the ability to set up, manage, and monitor a multi-million dollar budget. Experience in a complex organization and with intricate financial systems and software. Ability to analyze, interpret and develop narratives from financial data. Ability to develop reporting from large financial datasets, including building Pivot Tables. Knowledge of financial performance metrics. Strong analytical and problem-solving skills. Proven leadership ability with experience in the supervision of staff responsible for the management of grants and budgets.  Excellent oral, written and interpersonal communication skills. Must be a mature, self-motivated, team player with ability to get along well with a variety of personality types and have a high degree of judgment, tact, and discretion in dealing with relationships at all levels, inside and outside the Program and in handling confidential and sensitive matters. Must be flexible and capable of working in a fast-paced environment with shifting, competing priorities. Must be a creative thinker, quick learner, and possess attention to detail. Advanced Excel skills. Knowledge of Microsoft Office Suite. Experience with PeopleSoft preferred.

 

Additional Information:

 

Brookings requires that all applicants submit a cover letter and resume. Please submit your resume as instructed and add your cover letter as an attachment when you apply. 

 

Successful completion of a background investigation is required for employment at Brookings.

 

Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.

 

 

 

 

 

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