The Executive Assistant provides complex, high-level administrative support for the Vice President of the Foreign Policy program, with primary responsibility for managing the VP’s extremely active calendar, including all internal and external scheduling, activities, travel, commitments, and deadlines. The Executive Assistant also coordinates and schedules some FP-wide meetings.
Scheduling, Calendar, Travel, and Administrative Support (85%)
Program Administrative and Events Support (15%)
A bachelor’s degree is required. A minimum five years of relevant professional experience is required, including scheduling assistance to executive level staff and a history of implementing best practice administrative assistant systems. Must demonstrate strong verbal and written communication skills, with complete fluency in written and spoken English. A successful candidate will have professional experience that demonstrates strong organizational skills and an ability to perform and prioritize multiple tasks seamlessly and with exceptional attention to detail. Must have experience handling confidential information with discretion, dealing with various competing demands with poise, and demonstrating the highest level of support and response. Experience using Microsoft Office suite is required. Must be currently authorized to work for any employer in the U.S. Familiarity with international affairs and public policy is preferred.
Proven ability to manage a senior-level executive’s calendar, daily activities, and travel is required. Proven ability to independently understand and implement an executive’s priorities is preferred. A high level of interpersonal skill is required to handle confidential situations and high-level contacts. A combination of superior attention to detail and demonstrated poise, tact, flexibility, and diplomacy is required to deal with fluid scheduling demands and a large volume of details. Excellent professional writing skills are required. Professional demeanor and work ethic, and ability to maintain a positive attitude and work well under pressure with discretion and mature judgment, are required. Ability to function both autonomously and in close collaboration with others, organize work, determine priorities, and take initiative are also required. Candidates must be detail- and service-oriented, flexible, discreet, trustworthy, and dependable and be accustomed to an executive support role.
Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.
Successful completion of a background investigation is required for employment at Brookings.
Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.