• Development Coordinator, FP (Job ID: 2018-1776)

    Posted Date 2 months ago(5/23/2018 2:56 PM)
    Foreign Policy
    Job Function
    Job ID
    Commensurate with experience.
  • Overview

    The Development Coordinator provides coordination, administration, research and strategy support to the Development team in Foreign Policy (FP) at Brookings, including support to senior members of FP. The Development Coordinator assists with all aspects of administration and communication between Foreign Policy (FP) and the central Development office (DEV) and the Executive Office (EO).


    Process Coordination and Administration (75%)

    • Prepares materials for proposals and grant reports; copyedits and drafts proposals, reports and other development-related materials; distributes documents to appropriate personnel and departments; prepares and mails documents and materials.
    • Arranges internal and external meetings; schedules meetings with FP and/or other Brookings staff and donors as needed; sends mailings and sets up events; coordinates with scholars, books rooms, orders refreshments, prepares materials.
    • Helps prepare agenda and participates in weekly FP development team meetings; attends weekly FP administrative team meetings to share information and stay updated on FP events and program research work; prepares materials for, schedules, and participates in development team meetings with FP staff and scholars.
    • Participates in weekly central DEV meetings, represents the FP development team as needed and reports to meeting participants on FP events and fundraising activities.
    • Enters data into Raiser’s Edge database, including actions, mailings, information updates, etc.; tracks/reviews weekly reports generated from Raiser’s Edge by DEV; attends monthly Raiser’s Edge meetings and keeps up to date on software use.
    • Prepares and tracks reimbursement requests as needed; assists with budget monitoring; monitors expenses, room charges, and other event invoices.


    Strategy and Research Coordination (25%)

    • Prepares prospect lists for tracking; coordinates with development team to research and deconflict prospects and donors to FP Centers, Initiatives, Projects, and individual scholars.
    • Contributes to team strategies on donor cultivation, solicitation and stewardship activities.
    • Works with the development team and with FP financial managers to monitor status of prospective donors (pending, likely, possible); provides information and input on development perspective to financial managers to clarify or negotiate status of prospects.
    • Researches and assembles materials for internal and external meetings; coordinates with development team to maintain and update electronic files; maintains hard copy files; archives or create new files as needed.


    Education/Experience Requirements:


    Bachelor’s degree required.  Minimum of three year’s related work experience including one year in a development or fundraising environment, is required; experience working on foundation and government grants is preferred.  Experience working in a non-profit organization and/or in a research environment is preferred. Proofreading, copyediting, and strong writing skills are required.  Must be currently authorized to work for any employer in the U.S.


    Knowledge/Skills Requirements:


    Communication skills: Excellent oral and written English skills are required. The Development Coordinator must be able to draft internal and external communications that convey messages clearly and concisely and which require little editing. Candidates must be able to communicate in a professional manner with stakeholders at all levels of seniority.


    Organizational skills: Demonstrated administrative and organizational skills are required, including a proven ability to work well in a fast-paced environment. Under direction, the Development Coordinator must be able to quickly and accurately compile and distribute information and documents, and must be able to organize meetings and other activities in a fast-moving work environment.


    Interpersonal skills: Superb interpersonal skills; flexibility, poise, tact, discretion and mature judgment to handle and respond appropriately and professionally in a high-pressure atmosphere are all required.


    Technical skills: Demonstrated proficiency in Microsoft Outlook, Excel, and Word is required; proficiency in Office 365, Sharepoint, and Raiser’s Edge is preferred.  Knowledge of processes and guidelines for managing foundation and government grants is preferred. Familiarity with U.S. foreign policy and international relations is preferred.




    Additional Information:


    Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.


    Successful completion of a background investigation is required for employment at Brookings.


    Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.







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