• Development Coordinator (Job ID: 2018-1812)

    Posted Date 3 weeks ago(7/3/2018 5:08 PM)
    Global Economy and Development
    Job Function
    Job ID
    Commensurate with experience
  • Overview

    The Development Coordinator will provide support and coordination, writing and research support, and event coordination to the Global Economy and Development program (Global) development team. The Development Coordinator will also assist with the identification, cultivation, and stewardship of supporters, in addition to assisting with all aspects of administration and communication between Global and the central development office (DEV).


     Development Support and Coordination (40%)

    • In coordination with the Global Development team, manages the pipeline, development, and completion of grant reports, including verifying reporting requirements, preparing initial report templates, developing report timelines, collecting of scholars’ work and other documents, preparing publications lists, and drafting text, as appropriate.
    • Manages data integrity for the program by maintaining donor and prospect information for Global in Raiser’s Edge; documenting correspondence with donors, meeting notes, proposals, contact information and attributes, and other background; updating and tracking revenue projections, outstanding receivables, and pledges; and creating queries and reports.
    • Maintains an Excel database of grant deliverables, narrative and financial reports, no-cost extension requests, contract amendments, etc.
    • Manages the internal work flow for proposal approvals; coordinates internal signatures, cover sheets, and other required proposal documents; distributes documents to appropriate personnel, departments, and funders.
    • Prepares and assembles mailings; prepares and tracks reimbursement requests for development team; and organizes and files program documents.
    • Participates in DEV meetings, representing Global’s development team as needed and reporting to meeting participants on Global events and fundraising activities.
    • Serves as the primary point of contact on donor acknowledgements in publications, as well as for high-level invitation requests.

     Writing and Prospect Research Support  (30%)

    • Leads prospect research activities for Global; prepares background briefings for meetings with prospects, donors, and other external partners and organizations; researches prospective donors (individuals, foundations, corporations, government, and other organizations) as identified by development team, scholars, and/or other research; conducts donor history research.
    • Prepares drafts of donor correspondence, e-mails, thank-you letters, and other documents as needed; proofreads documents and cover sheets as required.
    • Coordinates necessary updates from scholars, centers, and communications staff; provides DEV with content for upcoming proposals and reports.
    • Assists with stewardship activities for donors, including drafting weekly update e-mails on Global’s activities.

     Event Coordination  (30%)

    • Schedules internal and external meetings; arranges room reservations and catering; prepares meeting materials and tracks follow-up items to ensure timely completion; organizes weekly team meetings, creates the agenda, and tracks own activities for discussion.
    • Coordinates event logistics and prepares materials for high-level, private events with key donors, including those that may be after regular business hours or off-site.
    • Coordinates donor and prospect invitations for upcoming events; alerts Global and DEV staff of VIP attendees; ensures that Global publications and other materials are provided to DEV and the Executive Office.
    • Greets donors at events and meetings, as needed.


    Education/Experience Requirements:

    Bachelor’s degree required. Minimum three years coordination and administrative experience required, preferably in a fundraising function within an international, non-profit organization. Familiarity with research-oriented work environments preferred. Interest in international economics, international development policy, and poverty issues also preferred.


    Knowledge/Skills Requirements:

    Excellent interpersonal, organizational, administrative, and communication skills, required. Strong writing capabilities, including exceptional grammar, spelling, proofreading, and editing skills. Must be able to coordinate a variety of tasks simultaneously in a fast-paced environment, meet deadlines, and consistently follow-up on details. Must be highly attentive to detail, discreet, and dependable. Proficiency in Microsoft (MS) Office Suite, including database and spreadsheet skills in MS Excel, required. Must be able to exercise good judgment, take initiative, function independently, and work in close cooperation with others. Familiarity with Raiser's Edge, or similar constituent relationship management software, preferred. Must be currently authorized to work for any employer in the U.S.


    Additional Information:


    Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.


    Successful completion of a background investigation is required for employment at Brookings.


    Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.






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