• Registrar-Brookings Executive Education (Job ID: 2018-1814)

    Posted Date 2 weeks ago(7/9/2018 11:36 AM)
    Program
    Executive Education
    Job Function
    Administrative
    Job ID
    2018-1814
    Salary
    Commensurate with experience
  • Overview

    About Brookings Executive Education (BEE)

     

    Brookings Executive Education (BEE), a partnership of the Brookings Institution and Washington University in St. Louis (WUSTL) Olin School of Business, brings together two premier institutions to deliver on Robert S. Brookings’ desire to “teach the art of handling problems rather than simply impart accumulated knowledge” to those in and engaged with government.

     

    About Washington University in St. Louis

     

    Washington University in St.Louis (WUSTL) has a long standing reputation for scholarship and innovation. Its faculty members are distinguished in their research and have received numerous awards for research including 22 Nobel laureates. The Olin Business School has been recognized as a world leader in ma nagement education and scholarly research. In addition to Brookings, Olin partners with more than 20 international universities, including Fudan University in Shanghai, China; the Cass Business School in London; Fundação Dom Cabral in Nova Lima, Brazil; and the Indian Institute of Management in Ahmedabad, India.

     

    Position Overview

     

    The Brookings Executive Education Registrar administers all aspects of registration services and provides support and coordination for the Master of Science in Leadership and Certificate programs through Brookings Executive Education. 


    The Registrar manages all student records and tuition accounts; leads the planning, development, maintenance and enhancement of student records systems and reports to the BEE Director. S/he serves as a key resource to faculty and administrative officers regarding student information, policies, and promotes effective communication and productive relationships with Olin’s accounting department, divisional deans’ offices, the Office of Student Records, Student Accounting and other university entities. This position is responsible for the accurate creation, maintenance, and management of current and historic student academic records. The job requires the highest commitment to preserving the integrity of student records and upholding all regulations of the Family Educational Rights and Privacy Act (FERPA).

     

    Note: This position is an employee of Washington University, who works in the Brookings Executive Education program

     

    Responsibilities

     

    Student Records 

    • Manages the student record functions for Brookings Executive Education programs and serves as the student’s primary resource for registration information. Manages the following activities:
      • Plans, organizes and coordinates graduate student registrations including entries in the online University Course Listings (WUCRSL), scheduling of registration and preparation of on-line instructions. Posts online course catalogs for other Brookings certificate programs and offerings.
    • Maintains accuracy of Student Information System (SIS), CRM and Access database entries, including course program changes (drops and adds), grade changes, transfer credits, course waivers and course substitutions, independent study courses.
    • Posts demographic changes and interdivisional changes.
    • Issues grade reports.
    • Distributes WebFAC/EGrade information to faculty.
    • Coordinates with University Billing to ensure that accurate charges are posted to student accounts, including tuition charges and fees, preparation and issuance of receipts for reimbursement purposes, and processing of refunds. Processes credit card payments over the phone through CashNet.
    • Acts as the liaison between the Brookings Executive Education and the Olin Business School in order to meet university registration deadlines, commencement deadlines, and general student affairs policies.
    • Maintains student record files and mail files for active students.
    • Generates periodic informational reports through WUCRSL, and SIS and CRM for faculty and staff, including course enrollments, student academic performance data, graduation information, and student directory information.
    • Supports SIS and CRM training for the members of the Brookings Executive Education Office staff.
    • Closes out courses on online catalog and updates the website.

    Business Development

    • Knowledge of all Brookings course offerings and makes recommendations to current students regarding other courses that may be of interest.
    • Monitors course participants in certificate programs and communicates status reports to them, updating them on remaining offerings to complete the program (upwards of 2,000 participants, about 1,000 actively taking courses).

    Other Duties

    • Processes VA certification forms and sends to WUSTL for completion. Formats and sends EBlasts to students as needed.
    • Track’s Master’s student grades, papers and other information in Access database.
    • Assists with other programs as needed, posting webinars and MSL information sessions.
    • Keeps BEE website updated.
    • Engages in recruiting as opportunities arise.

    Qualifications

    Education/Experience Requirements:

     

    Bachelor’s degree with a minimum of three years of related work experience, or seven years of related work experience may substitute for degree.Graduate degree, previous Registrar’s experience, coursework, or experience in the use of university records systems and database management; experience or coursework in student advising is a plus.

     

    Additional Information:

     

    Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.

     

    Successful completion of a background investigation is required for employment at Brookings.

     

    Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.

     

     

     

     

     

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