The Executive Assistant provides high-level administrative support for the Vice President & Director of the Brookings Metropolitan Policy Program (Metro). Primary responsibilities include managing the VP’s complex calendar, including all internal and external scheduling, activities, travel arrangements and expense processing, commitments and deadlines. The assistant also collaborates with research, development, and communications teams to ensure the VP has the information she needs when meeting with stakeholders and staff.
Scheduling and Travel (70%)
General Program and Events Support (20%)
Administrative Support (10%)
High school diploma required, Bachelor's degree preferred. Minimum six years’ experience providing scheduling and special assistance to a “C-Suite” executive, including a history of implementing best practice administrative assistant systems. A successful candidate will have professional experience that demonstrates strong organizational skills and an ability to perform and prioritize multiple tasks seamlessly and with exceptional attention to detail. Work experience in a fast-paced public or nonprofit sector office (e.g., government, non-profit, or policy/political organizations) strongly preferred.
Advanced knowledge of Outlook; working knowledge of MS Word and Excel and OneNote required; capacity to learn other types of software programs. Familiarity with internet research; strong organization and sophisticated interpersonal skills. Excellent professional writing skills are required. Professional demeanor and work ethic, and ability to maintain a positive attitude and work well under pressure. Mature judgment, discretion, and poise are required. Ability to function both autonomously and in close collaboration with others, organize work, determine priorities, and take initiative are also required.
Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.
Successful completion of a background investigation is required for employment at Brookings.
Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.