• Accounts Payable Associate (Job ID: 2019-2106)

    Posted Date 3 weeks ago(11/13/2019 12:35 PM)
    Program
    Office of Financial Services
    Job Function
    Accounting/Finance
    Job ID
    2019-2106
    Salary
    Commensurate with experience
  • Overview

    Join one of the most influential, most quoted and most trusted think tanks!

    The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

     

    We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

     

    With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

     

    The Controller’s Office leads the accounting activities within the Institution and ensures: appropriate internal controls are in place and maintained; general ledger accounts are reconciled on a recurring basis; and periodic financial statements are produced timely and accurately. Annually, the Controller’s Office manages the successful financial audit of the Institution which provides management with independently verified accurate and reliable statements. The audit process includes: liaising with the auditors, preparing schedules/reconciliations, responding to auditor questions, and preparing the final audited financial statements and footnotes.

     

    The Controller’s Office is comprised of the following functional areas: Accounts Payable, Accounts Receivable, Billing, General Ledger, Grants Administration, Payroll, Procurement, Financial Systems support, and Special Projects.

    Responsibilities

    Ready to contribute to Brookings success?

     

    The Accounts Payable Associate is an integral part of the Accounting Office at Brookings and will work under the direction of the Accounts Payable Manager. The Associate is responsible for effectively and efficiently processing the institution’s accounts payable transactions in a timely manner.  The primary responsibilities for this position are processing accounts payable, including payment requests, expense reports, travel advances, and other day-to-day accounts payable functions. The Associate will review and analyze transactions (expense reports, invoices, travel advances, and payment requests) in accordance with Brookings’ established policies and guidelines, which includes ensuring proper documentation and approvals are present before processing each request. This position will also serve as a resource on Accounts Payable related subjects to all Brookings employees and external customers.

     

    Accounts Payable (95%)

    • Process accounts payable data, ensuring that finances are accurate and up to date, that employee Travel Expense Reports (TER’s) are paid in a timely and appropriate manner, and that vendors and suppliers are paid within established terms.
    • Research, analyze and resolve complex payment and vendor/employee issues.
    • Verify that transactions comply with financial policies and procedures.
    • Prepare invoices for data entry into the PeopleSoft financial system and enter the data accurately.
    • Prepare and process accounts payable checks, ACH payments, and wire transfers on a semi-weekly basis.
    • Prepare payment disbursement file for transmission after each check run.
    • Prepare vendor file maintenance within PeopleSoft in order to maintain accurate and up-to-date vendor information.
    • File all vendor/employee payments weekly according to voucher filing system and maintain updated physical vendor files and file numbers.
    • Provide excellent customer service to all internal and external customers, including timely responses via e-mail and/or telephone as necessary.

    Other Accounting Support (5%)

    • Assist in the year-end closing and accrual process.
    • Suggest improvements in processes to increase effectiveness.
    • Perform special projects and other related duties as assigned.

     

    Qualifications

    Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

     

    Education/Experience Requirements:

    Bachelor’s degree preferred preferably in Accounting or Business or equivalent combination of education and experience.  Three or more years of relevant accounts payable experience required.

     

    Knowledge/Skills Requirements:

    Understanding of generally accepted accounting principles (GAAP); general ledger and accounts payable processes and internal controls required. Experience with ERP software required, PeopleSoft Financials experience desired with a focus on accounts payable. Familiarity with the Microsoft Office suite, with good working knowledge of Outlook, Word, and Excel. Excellent oral and written communication skills. Must be detail oriented and organized, with excellent problem-solving skills and a high level of accuracy. Excellent analytical skills and research capability. Ability to work independently but also in a team environment. Ability to accurately collect and relay information. Strong customer service and interpersonal skills are required. Demonstrated ability to communicate clearly and concisely both orally and in writing. Ability to organize and prioritize workload. Must be authorized to work for any employer in the U.S.

     

    Additional Information:

     

    What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

     

    Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.

     

    Successful completion of a background investigation is required for employment at Brookings.

     

    Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.

     

     

     

     

     

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