• Assistant to the Vice President of Development (Job ID: 2019-2179)

    Posted Date 2 months ago(9/19/2019 1:45 PM)
    Program
    Development
    Job Function
    Administrative
    Job ID
    2019-2179
    Salary
    Commensurate with experience
  • Overview

    Join one of the most influential, most quoted and most trusted think tanks!

    The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

     

    We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

     

    With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

     

    The Office of Development manages the Trustees, institutional partnerships, leadership giving, the International Advisory Council, the Brookings Council, the Brookings Society, and overall fundraising strategies for the Executive Office and Institution at large. 

     

     

    Responsibilities

    Ready to contribute to Brookings success?

     

    The Assistant to the Vice President of Development (VP) serves as the primary point of contact for all internal and external constituencies for the VP’s office.  Provides administrative support to the Vice President, which includes scheduling and coordinating meetings and ensuring communication flow internally and externally.  Works closely with the Associate Vice President for Development, Director of Development Services, and senior management team and their support staff to coordinate efficient operations of the Vice President’s office.

     

    Scheduling and Daily Coordination of the Vice President Office (85%)

    •  Manages and maintains the Vice President’s calendar, contacts and email , coordinates the daily and long term schedule including  scheduling all appointments, meetings, and conferences while coordinating related logistics as needed.
    • Keeps the Vice President informed of activities that arise throughout the day: uses judgement to anticipate needs, suggest solutions and/or opportunities. Manage and ensure appropriate and timely follow up on internal and external requests for information or action. Maintains a “to do” list and meet regularly with the Vice President to manage and determine priorities.
    • Prioritizes, follows up, and tracks action items addressed to the Vice President, including those of a sensitive or confidential nature. Uses judgment to determine appropriate course of action, referral, or response. Drafts and prepares correspondence that may be confidential, and compiles documents for donor and prospect meetings.
    • Anticipates needs of the Vice President for meetings, including creating agendas, coordinating briefings with the Research team, providing other substantive background information as needed, and organizing materials. Ensures the Vice President sees and reads all necessary materials to prepare for meetings. Creates Word, Power Point and Excel presentations, charts, and reports. Update and maintain document templates. Ensure that materials and presentations to internal committees and programs, Board of Trustees, Board committees, and other groups are prepared and distributed in a timely manner.
    • Work across the Institution to coordinate Vice President’s projects, including with VP-level collaborators and stakeholders.
    • Administers the flow of documents requiring approval and signature by the Vice President.
    • Serves as the Vice President’s liaison to staff and to offices of the President, trustees, and donors.
    • Receives, screens, and places calls on behalf of the Vice President and receives staff and visitors to the Vice President’s office.
    • Prepares agendas and takes notes and minutes for, attends, and participates in Central Development, Senior Development Cabinet, and Development Officers meetings.
    • Organizes and maintains the Vice President’s paper and electronic files and address/contact listings.
    • Prepares travel expense forms for reimbursement.
    • Enters records of correspondence between the Vice President and donors into Raiser’s Edge.
    • Assists with other special projects as assigned.

      

    Board Coordination (15%)

    • Works with the Vice President to support the Development Committee and Nominations and Governance Committee of the Board, as well as in the Vice Presidents day-to-day interaction with Trustees.
    • Works with the Brookings Executive Office, Board Relations Manager, internal staff, and Committee Chairs to establish dates and locations for meetings.
    • Prepares and disseminates materials to committee members and internal participants.
    • Drafts memorandums and meeting minutes for committee members as needed.

    Qualifications

    Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

    Education/Experience Requirements:

    Bachelor’s degree or an equivalent combination of education and experience required. Minimum three years of administrative work experience in a fast-paced, professional work environment; a demonstrated ability to work with senior-level executives; ability to work on independent projects; superior desktop personal computer skills (Microsoft Word, Excel, PowerPoint, Outlook) required. Experience in a Development office and/or nonprofit organization preferred. Experience working with high net worth individuals is strongly preferred. Must be authorized to work for any employer in the U.S.

     

    Knowledge/Skills Requirements:

    Excellent administrative, organizational, computer, and communication skills (including excellent grammar, spelling, proofreading, and editing skills) is required.  Must have acute attention to detail and relentless commitment to follow-through, be discreet, dependable, and work quickly while coordinating a variety of tasks simultaneously. A tactful and mature demeanor with ability to interact with all levels of internal and external stakeholders; high degree of professionalism with discretion and the ability to maintain confidentiality of highly sensitive information; comfortable performing administrative/logistical coordination tasks; strong project management skills; comfortable working with data; ability to think ahead and plan proactively; excellent organization and coordination skills with a high commitment to customer service; ability to multitask and meet multiple deadlines and work well under pressure with discretion and mature judgment and ability to prioritize. Ability to work independently and in close cooperation with others.

     

     

    Additional Information:

     

    What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

     

    Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.

     

    Successful completion of a background investigation is required for employment at Brookings.

     

    Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.

     

     

     

     

     

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