Staff Assistant, USC-Schaeffer Initiative for Health Policy (Job ID: 2020-2313)

Posted Date 1 month ago(3/10/2020 2:26 PM)
Economic Studies
Job Function
Job ID
Commensurate with experience


Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.


We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.


With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.


About Economic Studies: The Economic Studies program analyzes current and emerging economic issues facing the United States and the world and provides innovative, practical policy recommendations. ES’s work covers a broad array of issues, including the labor market, economic and financial regulation, health, inequality, social policy, and fiscal and monetary policies.


USC-Brookings Schaeffer Initiative for Health Policy: A partnership between Economic Studies and the USC Schaeffer Center for Health Policy & Economics, the USC-Brookings Schaeffer Initiative aims to inform the national health care debate with rigorous, evidence-based analysis leading to practical recommendations using the collaborative strengths of USC and Brookings.


Ready to contribute to Brookings success?


The Staff Assistant supports the Director and Associate Director of the Schaeffer Initiative for Health Policy (SIHP) as well as other initiative staff. Responsibilities include organizing internal and external meetings, management of senior staff calendars and travel schedules, conference planning, report layout, project assistance and office management.


Project Assistance (40%)

  • Design and lay out reports and graphics for projects and publications.
  • Draft and edit memoranda, invitations, and website content for approval by senior staff.
  • Post content on Brookings web site, in coordination with ES Web Content and Digital Media Specialist
  • Draft the SIHP newsletter and Essential Scan for publication.
  • Assist in gathering information for and drafting of grant reports and proposals, as needed.
  • Maintain relationship with USC counterparts and keep them informed of upcoming publications and events.


Event and Meeting Planning (40%)

  • Lead event organization, including planning and drafting agendas and invitations.
  • Schedule and coordinate meetings, video conferences, and teleconferences; track attendance, maintain meeting files and other details for regular external and internal meetings and conference calls with multiple high-level participants.
  • Serve as liaison to relevant internal and external organizations such as co-sponsors and hotel/catering vendors.
  • Coordinate and oversee set up and logistics during events, and help resolve any problems that may arise.
  • Conduct post-event actions, including travel expense reimbursement and thank you notes.
  • Assist with other event planning activities related to Schaeffer Initiative for Health Policy as needed.


Administrative Support (20%)

  • Manage senior staff calendars, schedule appointments, make domestic and international travel arrangements, prepare itineraries, arrange for reimbursement, and maintain records of project-related travel expenses and billing; anticipate senior staff needs and provide relevant information regarding meeting requirements.
  • Receive, screen, and route phone calls; receive and disseminate information related to projects; respond to inquiries from the public; receive staff and visitors.
  • Organize and maintain files, both written and electronic. Manage sensitive information and materials with discretion.
  • Assist with maintenance of office space; order and maintain office supplies. Support with special projects, day-to-day logistics, and overall SIHP related items.


Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:


Education/Experience Requirements:


Bachelor’s degree required. Minimum one year of  relevant experience required; experience can come from prior employment, internship, or applicable undergraduate/graduate work. Administrative and/or organizational experience preferred. Conference planning experience preferred. A background in a research, policy, or academic setting is preferred. Must be authorized to work for any employer in the U.S.


Knowledge/Skills Requirements:


Microsoft Office experience required; Excellent written and oral communication skills; acute attention to detail; excellent Internet searching skills; organizational, and interpersonal skills to manage an office independently; ability to manage multiple tasks, set priorities, and adjust to shifting priorities; ability to work with a team; must possess initiative, discretion, poise, and mature judgment.



Additional Information:


What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.


Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.


Successful completion of a background investigation is required for employment at Brookings.


Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.







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