Paralegal (Job ID: 2020-2346)

Posted Date 2 weeks ago(9/9/2020 3:32 PM)
Executive Office
Job Function
Job ID
Commensurate with experience


Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.


We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.


With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors


The Office of the General Counsel supports the work of the Institution through facilitating the legal and ethical pursuit of its objectives, managing legal issues when they arise, and serving as a resource to Brookings stakeholders.


Please note: This position is based in Brookings' Washington, DC office.  The person hired for this position must be willing to move or currently reside in Washington DC, Maryland, or Northern Virginia. In response to COVID-19, Brookings staff are temporarily teleworking. 


Ready to contribute to Brookings success?


The Paralegal provides legal support to the Office of the General Counsel (OGC). The Paralegal is responsible for visa and immigration services as well as the initial review of contracts for the OGC.  The paralegal will  also support other OGC staff in reviewing proposals and reports. As required by U.S. Department of State’s Exchange program regulations for Responsible Officers and Alternate Responsible Officers [22 CFR 62.9(g)], the person hired must be a citizen or legal permanent resident of the United States.



Visa and Immigration Oversight and Support (40%) 

  • Works with Human Resources, outside law firms and potential visa-holders to process employment-based nonimmigrant visas and employment-based permanent residency petitions and support the Brookings-related individuals holding the visas;
  • Responsible for processing and supporting Brookings-related J visa holders and any relevant dependents, including providing authority to work/receive funds from outside organizations;
  • Helps determine appropriate visa status options for individuals seeking employment-based nonimmigrant visas;
  • Responsible for Brookings’s participation in the Exchange Visitor program, including completing annual reports and the biennial redesignation process;
  • Help train alternate responsible officers of the Exchange Visitor program;
  • Correspond with relevant government agencies regarding visa-related inquiries and audit requests;
  • Provides trainings on visa and immigration matters;
  • Oversees the maintenance of public inspection files according to Department of Labor regulations;
  • Assists the OGC in drafting and revising institutional policies impacting foreign nationals and/or expatriated employees;
  • Keep apprised of legal (including agency and consulate) and regulatory visa and immigration developments and communicates them to stakeholders;

Contracts, Proposals and Reports (40%)

  • Regularly review contracts, MOUs, NDAs and other legally binding agreements routed for review and approval pursuant to Brookings policies and procedures;
  • Review and assist Associate General Counsel and Deputy General Counsel in reviewing proposals and reports as needed;
  • Support the Associate General Counsel and Deputy General Counsel in the negotiation, drafting of agreements and documents as needed;
  • Supports with the routing process for contracts, proposals and reports;

General Support (20%)

  • Maintain the Institution’s state charitable registrations, including working with outside counsel and coordinating the annual renewal process;
  • Assist in the Institution’s annual insurance renewal process and other insurance matters as needed;
  • Provide other duties and special projects as assigned.



Education/Experience Requirements: 


Bachelor’s degree or an equivalent combination of education and experience required.  Minimum one year of related work experience in a fast-paced, professional work environment, preferably in a legal department/law firm, and/or professional services firm or nonprofit organization that supports international students, scholars and/or foreign employees. Paralegal certificate preferred and prior experience reviewing contracts preferred.  Prior J-1 experience using SEVIS and serving as a RO, A/RO, or P/DSO in an academic environment as well as experience with diplomatic visas preferred.


Superior desktop personal computer skills (Microsoft Word, Excel, Access and Outlook including the calendar feature, Word, PowerPoint, etc.) required. Experience with collaboration and Project Management tools or applications (SharePoint, MS Project, Office 365, etc.) highly preferred.


Knowledge/Skills Requirements: 


Experience in visa and immigration cases, including an understanding of best practices in immigration, visa regulations, and risk and compliance concerns. Experience reviewing MOUs, NDAs, vendor agreements and various other contracts.  Excellent written and oral communication skills; acute attention to detail; Tech savvy; knowledge of relevant technical regulations and administrative processes related to J-1, F-1, H-1B, TN visas as well as immigrant visas and labor certifications; A tactful and mature demeanor with ability to interact with all levels of internal and external stakeholders; high degree of professionalism with discretion and the ability to maintain confidentiality of highly sensitive information; excellent organization and coordination skills with a high commitment to customer service; ability to multitask and meet multiple deadlines and work well under pressure;  a demonstrated ability to work independently as well as with a team.



Additional Information:


As required by U.S. Department of State’s Exchange program regulations for Responsible Officers and Alternate Responsible Officers [22 CFR 62.9(g)], the person hired must be a citizen or legal permanent resident of the United States.


Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.


Successful completion of a background investigation is required for employment at Brookings.


Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.


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