Development Coordinator (Job ID: 2020-2391)

Posted Date 1 month ago(8/14/2020 4:54 PM)
Job Function
Job ID
Commensurate with experience


Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.


We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.


With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.


The Office of Development manages the Trustees, institutional partnerships, leadership giving, the International Advisory Council, the Brookings Council, the Brookings Society, and overall fundraising strategies for the Executive Office and Institution at large. 


Please note: This position is based in Brookings' Washington, DC office. The person hired for this position must be willing to move or currently reside in Washington DC, Maryland, or Northern Virginia.  In response to COVID-19, Brookings staff are temporarily teleworking.


Ready to contribute to Brookings success?


The Development Coordinator provides key support to the Central Development frontline team in meeting Brookings’s fundraising goals. The Development Coordinator helps to organize corporate and individual unrestricted and select multi-program solicitations within the Central Development portfolio, assists with stewardship activities, producing fundraising and stewardship materials, and is responsible for data entry and information tracking.  The Development Coordinator will also work with several counterparts in similar positions throughout Development and other Programs.


Gift Coordination and Data Entry (40%) 

  • In partnership with the Central Development fundraising team, creates, tracks, updates, and coordinates gift solicitation production for donor renewals, which includes drafting and updating appeal letters.  Works with the Director of Development Communications to finalize proposal and solicitation language.
  • Produces and distributes solicitation appeals and enclosures/attachments, paying close attention to accuracy, quality, and timing.
  • Sends follow-up correspondence, pledge reminders, and invoices to donors.
  • Documents all appeal letter mailings in database and appends electronic attachment of each proposal to donor/prospect record.
  • Verifies solicitation contacts’ names, titles, addresses, and phone numbers and updates information in database.
  • Tracks donor/prospect meetings in the database and updates records, along with other relevant correspondence or actions. .
  • Maintains and reviews donor files in Raiser’s Edge database regularly; records and checks recent correspondence or meetings to assess constituents’ interests and nature of relationship with the Institution; tracks and records fundraiser activity and metrics.
  • Maintains Brookings Council, Society, and Associates rosters and attributes for all correspondence.

Donor Stewardship and Events (30%) 

  • Assists in planning and executing donor and prospect meetings, including managing logistics, collecting relevant materials, coordinating with program staff, and assisting in event follow-up with the donor or prospect.
  • Coordinates itineraries, travel plans, and logistics with appropriate colleagues for offsite donor and prospect meetings  to be attended by the President, Vice Presidents, and/or scholars during their domestic and international travel coinciding with  Council and Society events. .
  • Work with the Donor Engagement team to maintain event invitation lists, creates event packets, and contributes to the briefing memos and donor profiles for Brookings Council lunches and roundtables.
  • In collaboration with Donor Engagement team executes semi-annual book, annual report mailings.
  • Through general reading, research, and attendance at events, keeps up to date with Brookings research programs and donor interests. Notifies Relationship Manager of donors with particular interests and informs them about Brookings events and activities, as appropriate.
  • Answers donor inquiries, as appropriate.
  • Staffs Brookings  events, as needed.

 Administrative Support (30%) 

  • Proactively manages and maintains the calendar and contacts of the Director of Development: arranges internal and external appointments and anticipates the Director of Development’s needs for information and materials. Ensures that Director of Development sees and reads all necessary materials to prepare for meetings.
  • Schedules and coordinates travel arrangements for fundraising team, including developing itineraries, transportation, lodging and assembling travel packets.  Prepares travel expense forms and reimbursements.
  • Prepares meeting agendas, documents, and other necessary materials.
  • Supports Director of Development and fundraising team by applying knowledge to match donor interests with Brookings’s work.
  • Assists with Board of Trustees and International Advisory Council events, as needed.


Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:


Education/Experience Requirements:


Bachelors’ degree required.  Minimum of two years of professional experience required. Experience in public sector office (e.g., government, non-profit, or policy/political organizations), staffing events/conferences, and/or providing customer service.  Experience planning donor meetings and writing solicitation letters preferred. Must be authorized to work for any employer in the U.S.


Knowledge/Skills Requirements:


Interest in public policy preferred.  Excellent interpersonal, organizational, administrative, and communication skills required.  Must be attentive to detail, discreet, and dependable.  Must be able to exercise good judgment, take initiative, function independently and work in close cooperation with others.  Must be able to coordinate a variety of tasks simultaneously in a fast-paced environment, meet deadlines and consistently follow up on details. Must demonstrate professional demeanor and attire, and communicate in a clear and polite manner in person and on the phone. Familiarity with fundraising and fundraising software, particularly Raiser’s Edge, strongly preferred. Knowledge of Microsoft Office and the capacity to learn other types of software, including Raiser’s Edge and InDesign. Must have excellent database and spreadsheet skills, including the ability to enter and manipulate data.  Excellent communication skills including grammar, spelling, proofreading, and editing skills. 


Additional Information:


What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.


Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.


Successful completion of a background investigation is required for employment at Brookings.


Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.







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