Program Manager - Brookings Executive Education (Job ID: 2021-2635)

Posted Date 1 month ago(12/15/2021 1:08 PM)
Executive Education
Job Function
Job ID
Commensurate with experience


About WashU at Brookings


WashU at Brookings (WUB), a partnership of the Brookings Institution and Washington University in St. Louis (WUSTL) Olin School of Business, brings together two premier institutions to deliver on Robert S. Brookings’ desire to “teach the art of handling problems rather than simply impart accumulated knowledge” to those in and engaged with government.


About Washington University in St. Louis


Washington University in St.Louis (WUSTL) has a long standing reputation for scholarship and innovation. Its faculty members are distinguished in their research and have received numerous awards for research including 22 Nobel laureates. The Olin Business School has been recognized as a world leader in management education and scholarly research. In addition to Brookings, Olin partners with more than 20 international universities, including Fudan University in Shanghai, China; the Cass Business School in London; Fundação Dom Cabral in Nova Lima, Brazil; and the Indian Institute of Management in Ahmedabad, India.


Note: This position is an employee of Washington University in St. Louis, who works in the WashU at Brookings program. This position is in Washington DC.


The Program Manager is responsible for the efficient coordination and execution of variety of open enrollment and custom educational programs for government and business executives.



Program Development, Coordination and Planning:

  • Engages in relationship management of programs for government and business executives.
  • Manages outreach efforts with Program Director to identify customer needs.
  • Identifies program speakers and research program topics for assigned programs.
  • Facilitates sessions / programs, as determined by Program Director.
  • Serves as trusted advisor to participants (i.e. interacts with participants to understand their needs, recommend courses, provide information on course content, explain services offered by WUB, resolve issues).
  • Provides input to marketing team on the development of promotional materials.
  • Conducts research on new issue areas, speakers and potential partner organizations.
  • Keeps abreast of issue areas related to program assignments and business development priorities.
  • Serves as liaison with speakers and faculty.
  • Researches and prepares customized program material.
  • Negotiates and manages program related contracts.
  • Responds to client requests.
  • Other tasks as assigned by supervisor.


Program Implementation & Logistics:

  • Is responsible for the effective and efficient coordination of the educational program, working on-site to manage logistics and to help resolve any problems that arise. 
  • With Senior Staff and outside partner organizations, assists in the evaluation of programs and development of recommendations to improve future programs. 
  • As appropriate, provides back-up for Senior Staff Members, accompanying groups to site visits and introduces guest speakers.
  • Actively engages participants and solicits referrals for other WUB programs.
  • Oversees venue selection and reservations, arranges transportation if required, handles meal planning, and ensures proper approval of contracts for external vendors.
  • Directs support staff in the preparation and distribution of participant information, including but not limited to pre-agenda, WUB program policies, program books, name tags, tent cards, and certificates.
  • Tracks program expenses against budget and keeps updated information on monies committed by the program.
  • Assures that financial obligations are in compliance with approved program budgets.
  • Other tasks as assigned by supervisor.


Team Leadership Responsibilities:

  • Actively engage in the organizational development of WUB.
  • Provide ideas for management and operational improvement.
  • Serves as a development resource for support staff in program planning, implementation and close out.
  • Serves as a back-up registrar as needed for the program.
  • Helps creates opportunities for WUB growth.
  • Volunteers to serve on problem solving tiger teams.
  • Interacts with Brookings research assistants to stay abreast of new research initiatives.




We’re looking for someone who is:

  • Resourceful & Adaptable: You’re comfortable in a fast-paced environment with ambiguity and event requirements that may change. As obstacles arise, you identify solutions.
  • Practical: You anticipate needs of a program and have already thought through answers to potential follow-up questions.
  • Eye for details: You would notice if the name of your organization was spelled wrong, timelines overlapped on an agenda, or if a bio was outdated
  • An Organizer: You’re comfortable with a hundred details and understand that each is important.
  • Customer Service: You realize the customer may not always be right but communicate as if they are and are willing to make them feel heard. You would hustle when you notice coffee is running low or the room temperature is too high.

Education/Experience Requirements:


Required: Bachelor’s Degree. Minimum of 5 years of experience and/or Masters Degree with practical experience. Knowledge of Federal government and background in leadership, political science, government, public administration/policy or related field. Microsoft Office experience required, comfort with learning new software/tools preferred.


Preferred: Background in and knowledge of Executive Education. Demonstrated commitment to public service.


Additional Information


Successful completion of a background investigation is required for employment at Brookings.


Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.





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