Financial Manager (Job ID: 2021-2642)

Posted Date 2 months ago(6/16/2021 6:49 PM)
Program
Metropolitan Policy Program
Job Function
Accounting/Finance
Job ID
2021-2642
Salary
Commensurate with experience

Overview

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

 

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

 

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

 

The Metropolitan Policy Program at Brookings delivers research and solutions to help metropolitan leaders build an advanced economy that works for all. To learn more, please visit brookings.edu/metro. Follow us on Twitter at twitter.com/brookingsmetro.

 

Please note: This position is based in Brookings' Washington, DC office. In response to COVID-19, Brookings staff are temporarily teleworking. The person hired for this position must be willing to move to or currently reside in Washington DC, Maryland, or Northern Virginia by their date of hire. 

Responsibilities

Ready to contribute to Brookings success?

 

The Financial Manager is responsible for the preparation, management, implementation, and reconciliation of budgets, financial transactions, grants, and contracts within the Metropolitan Policy Program (Metro) with minimal supervision. This includes project-budget formulation, revenue forecasting, drafting grant proposal budgets, grant monitoring, expenses tracking, financial reporting to donors, drafting contracts, and other administrative tasks as requested. This is a great opportunity for a finance professional with the drive to join a team that supports key projects for a top-rated think tank.

 

Budget Formulation and Grant Monitoring (55%)

  • Responsible for financial management of projects assigned to the FM’s portfolio, in consultation and coordination with the project leads and supervisor.
  • Forecasts obligations, expenditures, and revenue for projects and departments in coordination with project leads and supervisor.
  • Monitors grants, pledges, and cash flow to allocate revenue accordingly and compliance with grant terms in the portfolio.
  • Develops proposal budgets and reviews funder financial reports to funders. In collaboration with Metro Development team and supervisor, coordinate the review and approval of funder financial budgets and reports.
  • Implements grant setup and terms, which includes review and routing of award documents for signature, entering grant details into PeopleSoft, monitoring project expenditures against each grant, and ensuring proper documentation and financial reporting to maintain compliance with funding conditions, contractual obligations, and auditing criteria.  
  • Prepares monthly budget to actual reports including variance analysis for presentation to the supervisor and relevant project lead(s). Ensures sound fiscal stewardship of grant funds.
  • Drafts annual budgets and forecasts for a portfolio of projects in close consultation with the supervisor using PeopleSoft and the Brookings Budgeting and Reporting System.
  • Monitors all monthly financial costs associated with projects within portfolio and submits journal entries as necessary for corrections. Allocates labor across portfolio in collaboration with project leads and adhering to guidelines from the grant agreement.
  • Provides strategic guidance to project leads on financial allocations and efficiencies to maximize resources on their projects.
  • Works on ad hoc financial assignments as requested by the supervisor.

 

 Contracts (20%)

  • Drafts and/or reviews research contracts, memorandums of understanding, funding contracts and all other contractual agreements and works with OGC on contract language.
  • Routes documents through SharePoint for approval and files documents as appropriate.
  • Tracks and monitors contractual obligations and ensures compliance and timely payments.

 

Financial Admistration and Procurement Management (25%)

  • Processes and/or approves credit card transactions, requisitions, invoices, travel expense claims and other financial transactions.
  • Oversees procurement process and is responsible for the timeliness of transactions, invoice payments, paperwork submission, and the accuracy of posted charges.
  • Assists and advises staff members on all of the Institution’s financial policies and processes including conference planning, research contracts, external billing, memorandums of understanding, reimbursements, etc.
  • Serves as a liaison with other finance staff, other research programs, and departments including: Central Development, Accounting, Grants Administration departments, as well as the Office of the General Counsel (OGC).
  • Sets up, and monitors timesheets in PeopleSoft system; Manages timesheets review and approvals as assigned.
  • Maintains labor-hour tracker spreadsheet, as well as electronic folders of financial records.
  • Assumes additional duties as requested by the supervisor.

Qualifications

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

 

Education/Experience Requirements:

 

Bachelor’s degree required; some business and accounting courses strongly preferred. Minimum of five years of combined administrative and financial coordination experience required. Background in a research, academic, financial or non-profit setting is preferred.

 

Knowledge/Skills Requirements:

 

Strong problem-solving skills and customer-focused attitude required. In depth knowledge of financial software applications, databases, spreadsheets, and financial modeling required. Microsoft Outlook, Excel, Word and experience working with CRM systems required. Budgeting experience required; must have excellent organizational skills and initiative to manage logistics of many different projects independently and simultaneously. The ideal candidate will exhibit excellent writing skills, discretion, mature judgment, flexibility, and will be a team player. Adherence to deadlines and attention to detail is essential.

 

Additional Information:

 

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

 

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.

 

Successful completion of a background investigation is required for employment at Brookings.

 

Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

 

 

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