Events Manager (Job ID: 2021-2643)

Posted Date 1 month ago(6/24/2021 11:15 AM)
Program
Economic Studies
Job Function
Events Management
Job ID
2021-2643
Salary
Commensurate with experience

Overview

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

 

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

 

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, and first-generation college goers. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

 

About Economic Studies: The Economic Studies program analyzes current and emerging economic issues facing the United States and the world and, based on that research, provides innovative, practical policy recommendations. ES’s work covers a broad array of economic issues, including the labor market, regulation, health policy, the environment, and fiscal and monetary policy. Economic Studies scholars influence key economic policies by conducting rigorous and relevant research and then disseminating and communicating their findings to the policy community and to the broader public. 

 

Please note: This position is based in Brookings' Washington, DC office. In response to COVID-19, Brookings staff are temporarily teleworking. The person hired for this position must be willing to move to or currently reside in Washington DC, Maryland, or Northern Virginia by their date of hire. 

Responsibilities

Ready to contribute to Brookings success?

 

The Events Manager is responsible for professional conferences and events management for all centers and projects in Economic Studies (ES), except The Hamilton Project (THP) where they will work with staff to support their events as needed. In collaboration with senior staff and scholars, the Events Manager is responsible for all aspects of event conceptualization, strategy and audience development, planning and administration; manages all internal and external events ranging from private to public, and from 10 to 300+ participants. Collaborates with program and central Communications staff on outreach and dissemination to selective and targeted audiences

 

Event Management and Execution (60%)

  • Represent Brookings at approximately 60 events per year, interacting professionally with high-level officials, and anticipate and mitigate any problems, logistical and otherwise, that arise.
  • Develop and manage strategic timelines to ensure all milestones and outcomes are realized for successful events.
  • Develop promotion plan in collaboration with the ES and Central Communications staff.
  • Coordinate with ES and Central Communications staff to draft and finalize event language, prepare invitations, meeting confirmation forms, agendas, and other necessary meeting materials.
  • Create and distribute staffing plans and run of shows for each event.
  • Manage all travel and logistical arrangements for potential speakers, including transportation, accommodations and per diem.
  • In collaboration with ES and Central Development staff, assist with stewardship of donors at public and private events, and in the planning and reporting processes.
  • Serve as internal Brookings liaison with internal conference, AV, and catering staff.

 

Event Strategy and Audience Development (20%)

  • In collaboration with Central Communications and ES senior staff, develop event concepts, goals, and strategies, including identifying what type of event will best meet audience, message, and project goals.
  • Leads audience development efforts, conducting targeted research to identify stakeholders to participate in and attend events.
  • Maintains existing marketing databases to develop strategies to both grow event outreach lists and improve database functionality.
  • Prepare and maintain a comprehensive calendar of events.
  • Lead the evaluation of events and develop recommendations to improve future events.

 

Events Administration (20%)

  • Collaborate with the ES Communications Director and other ES Communications staff with outreach and dissemination of post-event information to selective and targeted audiences.
  • Manage post-event responsibilities including tracking and payment of expenses, travel reimbursements, and thank you notes.
  • In collaboration with the ES Director of Communications and ES Finance team, develop annual budgets and manage expenses for events, as well as for general administrative expenses. Ensure financial obligations are in compliance with approved budgets.
  • In collaboration with the ES Finance team, craft, negotiate, and facilitate contracts with offsite event venues, hotels, caterers/restaurants, transportation companies, audio visual vendors, speakers, and all other vendors.

Qualifications

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

 

Education/Experience Requirements:

 

Bachelor’s degree required, minimum three years of professional work experience, preferably in conference and event planning with increasing complexity and independence. Solid track record of organizing and managing projects is a plus. Must be authorized to work for any employer in the U.S.

 

Knowledge/Skills Requirements:

 

Strong interpersonal and organizational skills required. Must be flexible, able to multitask, and pro-actively problem solve and think of creative solutions to problems or potential problems. Exceptional ability to synthesize information and write clearly and precisely without supervision required. Must be able to coordinate a variety of tasks simultaneously and consistently follow up on details. Ability to work independently and as part of a team. Familiarity with public policy and/or or economics issues and audiences strongly preferred.

 

 

Additional Information:

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

 

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.

 

Successful completion of a background investigation is required for employment at Brookings.

 

Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

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