Staff Assistant, USC-Brookings Schaeffer Initiative for Health Policy (Job ID: 2021-2733)

Posted Date 1 month ago(9/10/2021 3:54 PM)
Program
Economic Studies
Job Function
Administrative
Job ID
2021-2733
Salary
Commensurate with experience

Overview

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

 

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

 

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

 

Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

 

About Economic Studies: The Economic Studies program analyzes current and emerging economic issues facing the United States and the world and, based on that research, provides innovative, practical policy recommendations. ES’s work covers a broad array of economic issues, including the labor market, regulation, health policy, the environment, and fiscal and monetary policy. Economic Studies scholars influence key economic policies by conducting rigorous and relevant research and then disseminating and communicating their findings to the policy community and to the broader public. 

 

USC-Brookings Schaeffer Initiative for Health Policy: A partnership between Economic Studies and the USC Schaeffer Center for Health Policy & Economics, the USC-Brookings Schaeffer Initiative aims to inform the national health care debate with rigorous, evidence-based analysis leading to practical recommendations using the collaborative strengths of USC and Brookings.

 

Position Location: This position is based in Brookings' Washington, DC office. The person hired for this position must be willing to move to or currently reside in Washington DC, Maryland, or Northern Virginia by their date of hire.  

 

Operating status: Brookings eligible employees are currently authorized to work remotely but will be moving towards a hybrid plan later this year, which will require working both in the office and remotely. All vaccinated Brookings employees who wish to work from the office can do so. Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines.  

 

Vaccine Policy: Brookings has made the safety of our staff and our surrounding community a top priority. As part of that commitment, Brookings recently announced that staff on Brookings campus this fall are required to be vaccinated against COVID-19.  Brookings will require all staff and visitors to submit proof of complete vaccination against COVID-19 to be in Brookings buildings. 

 

As a visitor and/or a new employee at Brookings, you will be required to comply with the vaccination policy. Individuals invited for an in-person job interview or hired as an employee that (i) have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation.     

Responsibilities

Ready to contribute to Brookings success?

 

The Staff Assistant supports the Director and Associate Director of the Schaeffer Initiative for Health Policy (SIHP) as well as other initiative staff. Responsibilities include organizing internal and external meetings, management of senior staff calendars and travel schedules, conference planning, report layout, project assistance and office management.

 

Project Assistance (40%)

  • Design and layout reports and graphics for projects and publications.
  • Draft and edit memoranda, invitations, and website content for approval by senior staff.
  • Post content on Brookings web site, in coordination with ES Web Content and Digital Media Specialist.
  • Draft the SIHP newsletter.
  • Assist in gathering information for and drafting of grant reports and proposals, as needed.
  • Maintain relationship with USC counterparts and keep them informed of upcoming publications and events.

Event and Meeting Planning (40%)

  • Lead event organization, including planning and drafting agendas and invitations.
  • Schedule and coordinate meetings, video conferences, and teleconferences; track attendance, maintain meeting files and other details for regular external and internal meetings and conference calls with multiple high-level participants.
  • Serve as liaison to relevant internal and external organizations such as co-sponsors and hotel/catering vendors.
  • Coordinate and oversee set up and logistics during events and help resolve any problems that may arise.
  • Conduct post-event actions, including travel expense reimbursement and thank you notes.
  • Assist with other event planning activities related to Schaeffer Initiative for Health Policy as needed.

 Administrative Support (20%)

  • Manage senior staff calendars, schedule appointments, make domestic and international travel arrangements, prepare itineraries, arrange for reimbursement, and maintain records of project-related travel expenses and billing; anticipate senior staff needs and provide relevant information regarding meeting requirements.
  • Receive, screen, and route phone calls; receive and disseminate information related to projects; respond to inquiries from the public; receive staff and visitors.
  • Organize and maintain files, both written and electronic. Manage sensitive information and materials with discretion.
  • Assist with maintenance of office space; order and maintain office supplies. Support with special projects, day-to-day logistics, and overall SIHP related items.

Qualifications

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

 

Education/Experience Requirements:

 

Bachelor’s degree required. Minimum one year of relevant experience required; experience can come from prior employment, internship, or applicable undergraduate/graduate work. Administrative and/or organizational experience preferred. Conference planning experience preferred. A background in a research, policy, or academic setting is preferred. Must be authorized to work for any employer in the U.S.

 

Knowledge/Skills Requirements:

 

Microsoft Office experience required; Excellent written and oral communication skills; acute attention to detail; excellent Internet searching skills; organizational, and interpersonal skills to manage an office independently; ability to manage multiple tasks, set priorities, and adjust to shifting priorities; ability to work with a team; must possess initiative, discretion, poise, and mature judgment.

 

 

Additional Information:

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

 

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.

 

Successful completion of a background investigation is required for employment at Brookings.

 

Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

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