Finance Manager (Job ID: 2021-2738)

Posted Date 1 month ago(9/10/2021 3:52 PM)
Office of Financial Services
Job Function
Job ID
Commensurate with experience


Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.


We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.


With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.


The Office of Financial Service (OFS) is dedicated to supporting the mission of Brookings by ensuring and enhancing its financial health and promoting financial efficiency and innovation. We accomplish this by safeguarding the institution’s assets, stewarding donor contributions and providing quality and client-driven service characterized by professionalism, integrity, reliability, transparency, accountability, expertise, and above all else – respectfulness and fairness. OFS is comprised of Accounting, Financial Planning and Management, Financial Operations and Investments.  


The Accounting Office manages the functions of General Accounting, Accounts Payable, Payroll, Tax Reporting, Accounts Receivable and Financial Systems. 


The Office of Financial Planning and Management (OFPM) is responsible for preparing and executing against the annual institutional operating and capital budgets as well as long-range financial modeling for the Brookings Institution. This includes financial management of Institutional Initiatives and all Business Units. OFPM also oversee grants financial management for the Institution, which consists of a diversified funding portfolio, including U.S. and foreign governments, private foundations, individuals and Universities.


Financial Operations is responsible for Procurement and the general operations of OFS which includes policies, project management, administration, staffing and internal communications.


The Investment Office manages Brookings’ financial assets, particularly the long-term endowment funds originally established by Robert and Isabella Brookings and augmented since by other donors. Approximately 45 legally separate funds support both restricted and unrestricted operations. The funds are pooled into a single investment portfolio that is broadly diversified.


Position Location: This position is based in Brookings' Washington, DC office. The person hired for this position must be willing to move to or currently reside in Washington DC, Maryland, or Northern Virginia by their date of hire.  


Operating status: Brookings eligible employees are currently authorized to work remotely but will be moving towards a hybrid plan later this year, which will require working both in the office and remotely. All vaccinated Brookings employees who wish to work from the office can do so. Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines.  


Vaccine Policy: Brookings has made the safety of our staff and our surrounding community a top priority. As part of that commitment, Brookings recently announced that staff on Brookings campus this fall are required to be vaccinated against COVID-19.  Brookings will require all staff and visitors to submit proof of complete vaccination against COVID-19 to be in Brookings buildings. 


As a visitor and/or a new employee at Brookings, you will be required to comply with the vaccination policy. Individuals invited for an in-person job interview or hired as an employee that (i) have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation.     


Ready to contribute to Brookings success?


The Finance Manager is a member of the Office of Financial Planning and Management (OFPM) and reports to the Director of Finance and Operations. The responsibilities of this position fall into two areas: 1) financial management for Brookings’ business units (Technology, Facilities, Library, Executive Office, General Counsel and Human Resources and 2) system administration.


The Manager will be responsible for the financial management of operating and capital budgets for all business units at Brookings. Duties include budgeting, forecasting, reporting and variance analysis. This position oversees all transactions in the above mentioned portfolio, including labor and non-labor, monitoring for compliance with policies and execution against budget.


This role will also be responsible for the day-to-day administration of financial systems (e.g. Brookings Budgeting and Reporting System, SharePoint sites, Facilities allocation functionality in PeopleSoft, and Traincaster), including providing end-user support, troubleshooting issues, and training. This person will assist the Director with coordination and delivery of projects for the Office of Financial Services on initiatives such as new systems (most notably the new ERP), enhancements to existing systems, training, policies or process changes. This person will work closely with the finance team, information technology team, human resources team and other stakeholders to implement changes at an institutional level.


Financial Management (75%)   

  • Prepares annual budgets, capital plans and quarterly forecasts for a portfolio of business units.
  • Prepares monthly reports and analyses to monitor performance of operating and capital expenditures against budgets, including providing explanations regarding variances to those budgets.
  • Reviews and monitors expenditures and revenues on a monthly basis, including capital expenditures and monthly internal charges.
  • Reviews and approves travel expense reports, procurement card transactions and invoices up to $5,000. Ensures that paperwork complies with the Institution's policies, following-up on questionable items as necessary. Manages correction of inaccuracies.
  • Monitors all business unit contracts and licenses to ensure timely renewals or cancelations, tracking expected and actual payments by fiscal year; with support from the Finance Coordinator.
  • Seeks continuous improvements in budgeting procedures and budget controls in order to minimize financial risk. Keeps Director aware of potential problem areas or opportunities.
  • Prepares other analyses as requested

Systems Administration (25%)

  • Responsible for administration of the following financial systems: Brookings Budgeting and Reporting System, Facilities Allocation in PeopleSoft, the Non-Exempt Timesheet SharePoint site, the OFS intranet and Teams:
    • Provide on-going user support to staff through excellent customer service
    • Troubleshoot when problems arise and resolve appropriately
    • Supports Director with training to Brookings staff
    • Review monthly facilities reports for the institution for accuracy
  • Oversees the monthly IT Surcharge process and works with staff across Brookings on proper internal billing
  • Seeks continuous improvements in financial policies, procedures, systems and processes. Keeps Director aware of potential problems areas or opportunities.


Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:


Education/Experience Requirements:

Bachelor’s degree required; in accounting, finance, or related field preferred. Minimum five years of relevant work experience; three of which are in developing operating budgets, successfully managing a budget of department or organization of similar size. Experience with capital budgeting preferred. Experience with identifying critical information needs of both organization and department management for decision support, pinpointing the sources of information and utilizing the financial systems or chosen technologies to present data through meaningful management reports required. Experience in systems administration and training strongly desired. Demonstrated strong analytical, planning, organizational and presentation skills and abilities. Must be authorized to work for any employer in the U.S.  Experience in a non-profit setting is preferred. Must be authorized to work for any employer in the U.S.



Knowledge/Skills Requirements:


Solid working knowledge of budgets and accounting principles; must have a strong understanding of GAAP and fund accounting and how business transactions are recorded into the financial records of an organization. Experience with accounting and budgeting systems required; PeopleSoft preferred. Advanced Excel skills; proficiency in Microsoft Office suite (Excel, Access, Word, PowerPoint; SharePoint). Excellent data visualization skills. Ability to develop reporting from large datasets, including building Pivot Tables and manipulate data sets. Ability to organize, analyze, present and communicate financial data.


Keen attention to detail is essential. Ability to work independently; prioritizes and manages time to meet deadlines.  Excellent presentation, communication, interpersonal and customer-service skills required and ability to communicate effectively with all levels of staff throughout the organization and build relationships across multiple functions and all levels of an organization. Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities. Extreme honesty and discretion required, with the ability to appropriately handle confidential information.



Additional Information:


What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.


Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.


Successful completion of a background investigation is required for employment at Brookings.


Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.







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