Workday Finance Project Manager (Job ID: 2021-2740)

Posted Date 2 weeks ago(9/14/2021 11:39 AM)
Program
Office of Financial Services
Job Function
Accounting/Finance
Job ID
2021-2740
Salary
Commensurate with experience

Overview

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

 

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

 

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

 

The Office of Financial Service (OFS) is dedicated to supporting the mission of Brookings by ensuring and enhancing its financial health and promoting financial efficiency and innovation. We accomplish this by safeguarding the institution’s assets, stewarding donor contributions and providing quality and client-driven service characterized by professionalism, integrity, reliability, transparency, accountability, expertise, and above all else – respectfulness and fairness. OFS is comprised of Accounting, Financial Planning and Management, Financial Operations and Investments.  

 

The Accounting Office manages the functions of General Accounting, Accounts Payable, Payroll, Tax Reporting, Accounts Receivable and Financial Systems. 

 

The Office of Financial Planning and Management (OFPM) is responsible for preparing and executing against the annual institutional operating and capital budgets as well as long-range financial modeling for the Brookings Institution. This includes financial management of Institutional Initiatives and all Business Units. OFPM also oversee grants financial management for the Institution, which consists of a diversified funding portfolio, including U.S. and foreign governments, private foundations, individuals and Universities.

 

Financial Operations is responsible for Procurement and the general operations of OFS which includes policies, project management, administration, staffing and internal communications.

 

The Investment Office manages Brookings’ financial assets, particularly the long-term endowment funds originally established by Robert and Isabella Brookings and augmented since by other donors. Approximately 45 legally separate funds support both restricted and unrestricted operations. The funds are pooled into a single investment portfolio that is broadly diversified.

 

Position Location: This position is based in Brookings' Washington, DC office. The person hired for this position must be willing to move to or currently reside in Washington DC, Maryland, or Northern Virginia by their date of hire.  

 

Operating status: Brookings eligible employees are currently authorized to work remotely but will be moving towards a hybrid plan later this year, which will require working both in the office and remotely. All vaccinated Brookings employees who wish to work from the office can do so. Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines.  

 

Vaccine Policy: Brookings has made the safety of our staff and our surrounding community a top priority. As part of that commitment, Brookings recently announced that staff on Brookings campus this fall are required to be vaccinated against COVID-19.  Brookings will require all staff and visitors to submit proof of complete vaccination against COVID-19 to be in Brookings buildings. 

 

As a visitor and/or a new employee at Brookings, you will be required to comply with the vaccination policy. Individuals invited for an in-person job interview or hired as an employee that (i) have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation.     

Responsibilities

Ready to contribute to Brookings success?

 

The Brookings Institution will be undergoing a full Enterprise Resource Planning (ERP) platform implementation with a target completion date of early 2023. The platform, Workday, will include both Finance and Human Resource functions. The Workday Finance Project Manager (Finance PM) will be directly responsible for coordinating the day-to-day operations associated with the Finance related tasks of the ERP project, including but not limited to readiness, planning, designing, testing, training, deploying, and change management activities for Workday Financials, Payroll, and Adaptive Insights. At the same time, the Finance PM will serve as a key member of the overall ERP PM Team, working closely with the Workday Lead PM and other members of the core ERP Project Team to ensure that (1) all Finance-related tasks are in alignment with the overall Workday implementation project plan; that (2) project risks and issues are addressed, escalating to the Workday Lead PM as needed; that (3) decisions are made in a timely manner; and that (4)- the Finance ERP team is meeting project timelines.

 

The responsibilities include assembling project teams, assigning individual responsibilities and enforcing accountability; developing and maintaining a budget and schedule to ensure timely completion of project; maintaining standard project management documentation and metrics; working directly with internal and external counterparts and ongoing operations to deliver a successful implementation; and managing the Finance-related scope of the project. The Finance PM will also be responsible for supporting ERP change management efforts and promoting team engagement.

 

Reporting to the Senior Director of Finance, Institutional Initiatives, the Finance PM will partner closely with business stakeholders, Technology staff, and the selected implementation partner to drive the Workday Financials implementation project to a successful conclusion that is on time and on budget.

 

The ideal candidate will possess excellent project management skills, expertise in supporting complex business processes, and strong experience managing the work of an external implementation partner team.

 

Please Note: This is a term position – running from the Readiness phase of the project through the stable launch of the new ERP system.

 

Finance ERP Implementation Project Management (60%)

  • Work with the ERP PM team and Finance Lead to develop the project plan, including procedures for managing Risks, Actions, Issues, and Decisions (RAID) throughout the project.
  • Support Finance Lead in effectively communicating project expectations to internal and external project team members and stakeholders in a timely and clear fashion.
  • Actively manage key stakeholders and project commitments, escalations, and communication.
  • Provide logistical and team communication.
  • Maintain an open, transparent, and supportive communication and partnership environment within all work streams and among all stakeholders.
  • Identify and resolve issues and conflicts within the project team and escalate quickly where appropriate.
  • Track project timelines and milestones.
  • Develop and deliver progress reports.
  • Work with stakeholders to gather requirements, and redesign business processes.
  • Proactively manage changes in project scope, identify potential roadblocks, and devise contingency plans.
  • Attend, facilitate, and/or conduct regular project meetings with appropriate resources.
  • Identify and manage all risks to Finance project deliverables.
  • Provide support to Finance team during user acceptance testing, integration testing, and Quality Assurance (QA) phases of the project.
  • Ensure any sign-offs required for the project (e.g. stage and/or milestone sign-offs, design sign-offs, Change Order sign-offs etc.) are obtained in a timely manner.

Finance ERP Change Management (25%)

  • Work with the ERP PM and Change Management Teams and support Finance Lead to develop and execute against the change management and communications plans, including training and participating in the Change Network.
  • Regularly provide information to internal stakeholders on project status.
  • Facilitate and enable effective teamwork and collaboration.
  • Celebrate, either formally or informally, the accomplishment of goals.
  • Provide post implementation support to optimize user adoption and Workday configuration.

 

 ERP Total Cost of Ownership (TCO) Budget Management (15%)

  • Manage and regularly report on the project spending against the planned project budget.
  • Support Finance Lead and CIO with developing reporting for executive leadership and board meetings.
  • Review invoices and ensure proper coding for payment.

Qualifications

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

 

Education/Experience Requirements:

 

Minimum of five years’ experience in project management of medium to large scale enterprise-level HCM, Payroll, or Financial implementations is required. Bachelor’s degree required. Experience implementing Workday and knowledge of its deployment methodology and processes desired. Professional project management certification (PMP or similar) highly desired. Complete and thorough knowledge of project management techniques, concepts, and tools. Experience in developing operating and capital budgets, successfully managing a project of similar size. Demonstrated strong analytical, planning, organizational and presentation skills and abilities. Must be authorized to work for any employer in the U.S.

 

Knowledge/Skills Requirements:

 

Exceptional people skills – must have strong emotional intelligence and a keen ability to observe and navigate aspects of institutional dynamics.  Should be able to influence and provide expert recommendations for solving ERP platform related business challenges while having comfort with not being the final decision maker. They should have the ability to implement needed solutions and commit to seeing a project lifecycle through to completion in the face of rapid priority shifts and at times potentially ambiguous needs. Demonstrated expertise in proactively identifying risks before they evolve into issues, and flagging and working to solve issues when they arise. Excellent organization, time management, and presentation skills.

Must be well-versed in project management solutions that track progress and benchmarks; familiarity with project management tools such as SharePoint, Teams, MS Project is a plus.  Advanced Excel skills; proficiency in Microsoft Office suite (Excel, Access, Word, PowerPoint). Solid working knowledge of budgets and accounting principles desired.

Excellent written and oral communication skills; ability to communicate effectively with all levels of staff throughout the organization. Ability to work independently; prioritizes and manages time to meet deadlines.

 

Additional Information:

 

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

 

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.

 

Successful completion of a background investigation is required for employment at Brookings.

 

Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

 

 

 

 

 

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