Development Services Assistant (Job ID: 2021-2780)

Posted Date 2 months ago(12/3/2021 11:56 AM)
Program
Development
Job Function
Development
Job ID
2021-2780
Salary
Commensurate with experience

Overview

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

 

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

 

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

 

The Office of Development manages the Trustees, institutional partnerships, leadership giving, the International Advisory Council, the Brookings Council, the Brookings Society, and overall fundraising strategies for the Executive Office and Institution at large.

 

Brookings Central Development Vision Statement: In Brookings Central Development, we aim to:

  • Build and nurture relationships with donors and prospects to raise critical financial resources in support of the institution’s fiscal health and advance the mission of Brookings.
  • Safeguard Brookings’s institutional values of Quality, Independence, and Impact.
  • Support our Board of Trustees in carrying out its fiduciary and governance responsibilities to protect and sustain the institution.
  • Amplify the impact of our scholars’ research through compelling and innovative programming for our donors and associated groups.
  • Collaborate closely with our colleagues across Brookings by providing best practice development counsel and services to benefit Central and all research programs.
  • In everything we do, strive for excellence, act with integrity, communicate with honesty, show respect and collegiality, be proactive, collaborative, creative, and solutions oriented.

Position Location: This position is based in Brookings' Washington, DC office. The person hired for this position must be willing to move to or currently reside in Washington DC, Maryland, or Northern Virginia by their date of hire.  

 

Operating status: Brookings eligible employees are currently authorized to work remotely but will be moving towards a hybrid plan later this year, which will require working both in the office and remotely. All vaccinated Brookings employees who wish to work from the office can do so. Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines.  

 

Vaccine Policy: Brookings has made the safety of our staff and our surrounding community a top priority. As part of that commitment, Brookings recently announced that staff on Brookings campus this fall are required to be vaccinated against COVID-19.  Brookings will require all staff and visitors to submit proof of complete vaccination against COVID-19 to be in Brookings buildings. 

 

As a visitor and/or a new employee at Brookings, you will be required to comply with the vaccination policy. Individuals invited for an in-person job interview or hired as an employee that (i) have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation.     

Responsibilities

Ready to contribute to Brookings success?

 

The Development Services Assistant provides administrative support to the Development Services Team broadly and dedicated support to the Director of Development Services. The Assistant will provide back up to the team’s coordinators and managers across services and research functions. The Development Services Assistant will work with counterparts in similar positions throughout Central Development and Brookings research programs to coordinate efforts.

 

Administrative Support   (65%)

  • Manages and maintains the Director of Development Services’s calendar. Schedules all appointments, meetings, and conferences while coordinating related logistics as needed.
  • Regularly updates Director of Development Services on internal and external issues and requests, as needed.
  • Responsible for reconciling credit card statements for the Director of Development Services.
  • For the Development Services Team, schedules team meetings and prepares/updates meeting agendas, documents, and other necessary materials. Ensures the Director of Development Services sees and reads all necessary materials to prepare for meetings.
  • Routes contracts and invoices for signature or payment via Sharepoint.
  • Orders office supplies and maintains an updated inventory of current stock.
  • Receives and screens phone calls from the general development line and emails sent to the general development email inbox. Handles or appropriately refers all requests for information.
  • Provides support to the Development Research Team as needed. Provides basic copyediting and proofreading support.
  • Greets guests and provides other day-of event assistance for Institution and Department events as needed, such as the International Advisory Council and Board of Trustees meetings.
  • Provides assistant-level project management support for ad-hoc projects.

 

Human Resources Support   (20%)

  • Assists the Director of Development Services with basic HR tasks, including organizing and maintaining files, completing forms, scheduling meetings.
  • Initiates, prepares, and provides follow-up on orientations (training sessions, business card requests, office supplies, IT needs, etc.); completes orientation processes and schedules; communicates with incoming employees and affiliates as needed; works with Institutional staff to ensure smooth onboarding of new arrivals.
  • Assists departing employees and affiliates with checkout and departure procedures.
  • Prepares and documents changes in status of employees and affiliates.
  • Maintains records, organizational charts, space use records, and personnel files

 

Gift Processing and Data Maintenance   (15%)

  • Executes on data entry, hygiene, and data maintenance projects to further the efficiency and accuracy of the Raiser’s Edge database.
  • Assists the Director of Development Services and Associate Director of Development Services with data entry projects as needed.
  • Helps organize and maintain Central Development’s Sharepoint document libraries.

Qualifications

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

 

Education/Experience Requirements:

 

Bachelor’s degree required; a minimum of two years professional and/or related experience required. Demonstrated ability to support executives. Familiarity with fundraising and fundraising software, preferred. Experience in a related institution and/or familiarity with public policy organizations and strong writing skills is highly desirable. Must be authorized to work for any employer in the U.S.

 

Knowledge/Skills Requirements:

 

Excellent interpersonal, organizational, writing, researching, proofreading, and administrative skills. Strong attention to detail and problem solving. Ability to work in a fast-paced environment, turn things around quickly, and manage competing demands with a high commitment to customer service. Self-starter with a demonstrated ability to work independently and as part of a team. Professional demeanor and ability to handle sensitive and confidential information appropriately.

 

Additional Information:

 

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

 

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.

 

Successful completion of a background investigation is required for employment at Brookings.

 

Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

 

 

 

 

 

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