Development Coordinator, Board Administration (Job ID: 2022-2988)

Posted Date 2 months ago(7/27/2022 10:17 AM)
Job Function
Job ID
Commensurate with experience


Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.


We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.


With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.


The Office of Development manages the Trustees, institutional partnerships, leadership giving, the International Advisory Council, the Brookings Council, the Brookings Society, and overall fundraising strategies for the Executive Office and Institution at large.


Brookings Central Development Vision Statement: In Brookings Central Development, we aim to:

  • Build and nurture relationships with donors and prospects to raise critical financial resources in support of the institution’s fiscal health and advance the mission of Brookings.
  • Safeguard Brookings’s institutional values of Quality, Independence, and Impact.
  • Support our Board of Trustees in carrying out its fiduciary and governance responsibilities to protect and sustain the institution.
  • Amplify the impact of our scholars’ research through compelling and innovative programming for our donors and associated groups.
  • Collaborate closely with our colleagues across Brookings by providing best practice development counsel and services to benefit Central and all research programs.
  • In everything we do, strive for excellence, act with integrity, communicate with honesty, show respect and collegiality, be proactive, collaborative, creative, and solutions oriented.


Position Location:This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC, office with the option of at least two days of remote work each week.


Vaccine Policy: Brookings requires all staff and visitors to submit proof of complete vaccination against COVID-19 to be in Brookings buildings.  


Individuals that (i) have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation. Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines.   




Ready to contribute to Brookings success?


The Development Coordinator provides key support directly to the Director of Board Relations as well as to the Brookings Central Development team in support of its fundraising goals and, specifically, the Brookings Board of Trustees and International Advisory Council (IAC). Provides proactive administrative support, including document preparation and retention, timely and accurate data entry and reporting, scheduling and preparing for meetings, ensuring Trustees and their staffs receive prompt and professional attention, and supporting Board meetings and events. Assists with special projects as required.


Document preparation, dissemination and retention  (40%)

  • Update and maintain Trustee and IAC member records, including affiliations documents, Board Committee membership lists, external website, and internal CRM as Board composition, Trustee status, or Committee assignments change.
  • Regularly update Trustee Directory and all linked documents, soliciting information from Trustees, their assistants, and Brookings staff.
  • Take primary responsibility for posting all Board and relevant Board Committee meeting documents on board portal (BoardEffect). Develop and maintain production schedule for publishing meeting materials accurately and on deadline. Liaise with staff providing materials. Update as necessary and maintain accurate records.
  • Update CRM with changes to Trustee and IAC member contact information.
  • Anticipate need for and create templates for new minutes, resolutions, board documents.
  • Ensure approved resolutions and minutes are signed; scan, upload and file all final Board documents.
  • Maintain searchable database for resolutions and minutes.
  • Collect, collate, and archive Trustees’ annual conflict of interest questionnaires; prepare reports based on the questionnaire responses.
  • Regularly audit and update Trustee and staff information on the board portal.
  • Collect all necessary information from new Trustees and IAC members and their assistants.
  • Create fillable PDFs, online surveys, and investigate and implement other methods of collecting information from Trustees and IAC members and their staffs.
  • Proofread and copyedit documents.

Administrative support for staff and Trustees  (20%)

  • Meeting support: Schedule internal and external meetings regarding Board and IAC business and activities, including certain Board Committee meetings, internal planning meetings, etc. Provide logistical and technical support for remote meetings and conference calls, send calendar appointments, track anticipated attendance, and prepare attendance reports. Ensure agendas and materials are timely distributed in advance and appropriate follow-up occurs.
  • Support new users gaining access to board portal; trouble-shoot user issues as they arise.
  • Respond to questions from Trustees and IAC members and their staffs about Board meetings, Committee meetings, requests for information, etc.
  • Draft and proofread correspondence.
  • Take meeting notes and ensure follow-up.
  • Handle sensitive information and confidential projects.


Research support and coordination  (20%)

  • Work with Central Development researchers, other Central Development staff, and Office of General Counsel to synthesize background research materials regarding prospective Trustees and donors. Format and prepare reports for management and Board review. Regularly update documents.
  • Assist with analysis of Trustee and IAC member data and projections related to Board composition and Trustee and IAC philanthropy.
  • Conduct ad-hoc research assignments regarding Board composition and comparative data.
  • Through general reading, research, and attendance at events (as time permits), keeps up to date with Brookings research programs and donor interests. Ensures notification of donors about Brookings events and activities.

Event support  (20%)

  • Serve as a member of the team supporting Board and IAC meetings and special events to which Trustees and/or IAC members are invited, either in-person or remotely. Participate in planning and execution, serving as a resource to staff and Trustees and IAC members, executing some technical requirements of remote meetings, and providing gracious, attentive support at in-person meetings.


Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:


Education/Experience Requirements:


Bachelor’s degree required. Minimum three years of professional relevant administrative experience required (preferably in a Development Office and/or nonprofit organization). Experience working with high-net worth or high-profile individuals is highly preferred. Must be authorized to work for any employer in the U.S.


Knowledge/Skills Requirements:


Excellent interpersonal, organizational, technical, and communication skills required. Excellent grammar, spelling, proofreading, and editing skills, and ability to research information and compile for briefings. Must have acute attention to detail, and be discreet, dependable, and work quickly. Must have the proven ability to exercise excellent judgment and initiative while maintaining confidentiality. Professional demeanor and high level of comfort working with high-profile individuals. Ability to interact politely with the public, as well as internal constituents, and have an excellent phone and email manner. Must be able to function independently and in close cooperation with others. Must be able to coordinate a variety of tasks simultaneously and consistently follow up on details. Knowledge of Microsoft Office suite, especially Excel, and the capacity to learn other types of software including Publisher, Adobe Pro, and Raiser’s Edge or other CRM.



Additional Information:


What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.


Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.


Successful completion of a background investigation is required for employment at Brookings.


Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.







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